2/20/08 - Tip of the Week - Legislation for Stony Brook Coaches limitations on working at and/or being involved in non Stony Brook or Privately Owned camps and clinics

Good Afternoon Seawolves,

My apologies for making you wait so long between Tips of the Week - I do know some, if not all of you, do look forward to these handy little musings on a weekly basis.

As the weather slowly gets warmer, and as camp and clinic season approaches, this weeks Tip discusses the legislation for Stony Brook Coaches limitations on working at and/or being involved in non Stony Brook or Privately Owned camps and clinics. As Janice has discussed this issue with some coaches, I wanted to further make note of these regulations and provide something in writing, as we are instituting something new as it relates to working camps and clinics that are not owned or operated by Stony Brook University.

As some other institutions have done, and to help in the avoidance of any violations, we have instituted an approval process prior to any coach working a non Stony Brook camp. To get approval for working a non Stony Brook camp, the attached from must be completed by the camp director/operator to ensure that the camp in question is following NCAA guidelines. Part of this approval process requires that a camp brochure of the camp be submitted along with the completed form.

As in other areas of the NCAA Manual, the sports of basketball and football have separate language associated with their involvement at non Stony Brook camps or clinics.

Please review the below legislation and attached approval form and let me know if you have any questions or concerns.

Heath

13.12.2.3 Athletics Staff Members.

A member institution's athletics staff member may be involved in sports camps or clinics unless otherwise prohibited in this section.

13.12.2.3.1 Camp/Clinic Providing Recruiting or Scouting Service.

No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student-athletes. This provision does not prohibit an athletics department staff member from participating in an officiating camp where participants officiate for, but are not otherwise involved in, a scouting services camp. (Adopted: 1/11/89; Revised: 1/10/90, 1/10/92)

13.12.2.3.2 Institutional/Noninstitutional Privately Owned Camps/Clinic -- Basketball.

In basketball, an institution's basketball coach and noncoaching staff members with responsibilities specific to basketball may be employed only at their own camps/clinics. Participation in such camps or clinics is limited to the months of June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). It is not permissible for a basketball coach or noncoaching staff member with responsibilities only in basketball to be employed at other institutional camps or clinics or at noninstitutional privately owned camps or clinics. [Adopted: 4/28/05 effective 8/1/05 -- women's basketball; immediate -- men's basketball. Contracts signed prior to July 20, 2004, may be honored, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admissions to or employment award winners; Revised: 1/9/06 effective 8/1/06)]

13.12.2.3.3 Other Noninstitutional Privately Owned Camps/Clinics -- Sports Other Than Basketball.

In sports other than basketball, an institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). In football, participation in such camps/clinics is limited to two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director. In basketball, a coach (or any individual with basketball-only responsibilities) may not be employed at a noninstitutional privately owned camp or clinic. (Revised: 4/28/05 effective 8/1/05, 5/26/06)

13.12.2.3.4 Noncoaching Athletics Staff Members with Department-Wide Responsibilities.

A noncoaching athletics staff member with department-wide responsibilities may present an educational session at a noninstitutional, privately owned camp/clinic that is not operated under the restrictions applicable to institutional camps/clinics, provided the staff member does not make a recruiting presentation. (Adopted: 4/29/04 effective 8/1/04)

13.12.2.3.5 Exception.

An institution's athletics department personnel may serve in any capacity at a noninstitutional camp or clinic conducted under the following conditions: (Adopted: 1/13/03)

(a) The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport);

(b) The camp or clinic is open to the general public (except for restrictions in age or number of participants);

(c) The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts);

(d) Participants do not receive a recruiting presentation; and

(e) All participants reside in the state in which the camp/clinic is located or within 100 miles of the camp/clinic.

Download the form in word format:
Camp Employment/Private Camp Form